Privacy Policy International Visual Corporation of Canada Inc, hereinafter referred to as: “IVC”.

This Privacy Policy describes how your personal information is collected, used and shared when you visit https://www.weareivc.com (the “Website”). If you choose to use our Web site, you consent to the collection and use of information in connection with this policy. The personal information we collect is used to provide and improve the service. We will not use or share your personal information with anyone except as described in this Privacy Policy.

We will comply with all applicable data protection laws, which means that any personal information we hold about you will not be disclosed to any third party and must be :

1. Used lawfully, fairly and transparently.
2. Collected only for valid purposes that we have clearly communicated to you, and not be used in a way that is incompatible with those purposes.
3. Relevant to the purposes we have communicated to you, and limited to those purposes only.
4. Accurate and up-to-date.
5. Kept as long as necessary for the purposes we have communicated to you.
6. Kept secure.

Collection and use of information
When you visit the website, we automatically collect certain information from your device. including information about your Web browser, your IP address, your time zone and some of the cookies that are installed on your device. In addition, when you browse the website, we collect information about the web pages you visit, the websites or keywords that link you to the website, and how you navigate the website. We call this automatically collected information “device information”. For a better experience when using our service, we may ask you to provide certain personally identifiable information, such as your name and e-mail address. All the information we collect during your visit to the website, including your registration data, will be referred to in this statement as “personal information”.

Job applicants
We collect personal information from people applying for a job, attending a recruitment event or taking part in an assessment (“candidates”).

This information may include your personal contact details, if you have the legal right to work in the country where you are applying, your job application, your skills and experience and your interview and assessment results.

Sensitive personal information
For recruitment purposes, special categories of information (“sensitive personal information”), including health-related information, may be collected only to the extent required or permitted by local law in order to follow the recruitment process or to assess eligibility for positions and suitability for work.

During the recruitment process, we use your personal information for the following purposes:

  • Human resources, personnel and internal management, including resource planning and recruitment, resource planning and recruitment;
  • Health and safety, including the protection of human life and health, occupational health and safety, protection of IVC assets and personnel, authentication of status and access rights;
  • Respect for laws and regulations, including compliance with legal or regulatory requirements, regulatory requirements.

We may also use your personal information for related secondary purposes, including:

  • Fraud prevention, audits, investigations, insurance or dispute resolution, litigation or lawsuits;
  • Statistical or historical research.

Candidate screening
We carry out background checks on candidates to whom we intend to make an offer of employment, hiring or internship offer in order to :

  • Verify the information provided by the candidate. This includes verifying information with current or previous employers and educational institutions. No such action will be taken until the candidate has given his or her consent.
  • Verification of candidates using government or public sanction lists and media sources.
    This process enables us to comply with legal and regulatory obligations, protect IVC’s assets, employees, and contractors, and to ensure that IVC can comply with laws and other regulatory requirements on trade control, anti-money laundering or anti-counterfeiting or anti-corruption laws and regulations.

Interacting with IVC via social media
If you choose to interact with IVC through social media on an IVC-administered page administered by IVC (“IVC social media page”), such as Facebook, Instagram, Twitter or LinkedIn, your personal information (e.g., your name or profile picture and your interest in IVC) will be visible to all visitors to your page, depending on your privacy settings, as well as visible to IVC.

You may delete any information you have shared on these sites at any time by through your social media account. Please note that IVC does not track your activity on the various social media sites you use. If you send a message to IVC using a social media messaging service, this message will be kept for a maximum of six months after it is received. Please contact IVC if you wish to make a request related to an IVC social media page that you are unable to perform yourself.

In addition, and insofar as it is responsible with a social media platform of an IVC Social Media Page, IVC will have access, through the platform, to aggregated data providing statistics and information that help to understand the type of actions carried out on these pages. Because this statistical and analytical data is aggregated, it is not personally identifiable. For more information about how your personal information is treated on these social media platforms, including any targeted advertising you may receive, please refer to the privacy settings in your social media account.

Cookies
Cookies are files containing a small amount of data, commonly used as an anonymous unique identifier. They are sent to your browser from the Web site you visit and stored on your computer’s hard drive. Our Web site uses these cookies to collect information and improve our service.

Registration data
We would like to inform you that every time you visit our website, we collect information called “registration data” that your browser sends us. This data may include information such as your computer’s IP address, browser version, the pages of our website you visit, the time and date of your visit, the time spent on these pages and other statistics.

Use of your personal information
We use your personal information to:

  • Communicate with you and provide you with information or advertisements relating to our services and offers;
  • Track the success of our campaigns or the traffic associated with different pages: this allows us to identify which tools are used most frequently in order to direct our future investments in the website;
  • Personalize website content according to your personal information, more specifically, we may use your language and regional display preferences to influence the spelling of words and the products displayed.

Protection against loss and theft of information
We have implemented security measures to protect against the loss, misuse, and alteration of your personal information under our control. In all cases, we take reasonable steps to ensure that your personal information is kept in secure locations, protected from unauthorized access, and kept only for as long as is reasonably necessary for its use.

Only authorized employees who need to know the information you have provided for the purposes described in this policy will have access to it. All employees who have access to databases containing user data, or to the servers hosting our services, are bound by a strict non-disclosure agreement. We cannot be held responsible for any misuse of your personal information beyond our reasonable control.

Sharing your personal information
We share your personal information with Google Analytics to help us use this information, as this information, as described above. For example, we use Google Analytics to help us understand how our customers use the website.

To find out more about how Google uses your personal information, please visit https://www.google.com/intl/en/policies/privacy. You can also disable Google Analytics at https://tools.google.com/dlpage/gaoptout.

Do not track
Please note that we do not change the way we collect and use data on the website when we see a “Do not track” alert from your browser.

Your rights regarding your personal information

In addition to the information provided to you in this document, and in accordance with this, you also have the following rights with respect to your personal information:

1. Right of access
a. You may request access to your personal information held or processed by us, by making a “data access request”.
b. Your request must be made in writing to: [email protected].
c. If you are requesting access to a large amount of information, we may ask you to specify more clearly the information to which your request relates.
d. We will give you access to the information you have requested, unless your request is manifestly unfounded or excessive, or if it infringes the rights of another person.

2. Right of rectification
a. You may ask us to correct any inaccurate personal information, or to complete any incomplete personal information, that we hold about you.
b. You must request such correction in writing, to [email protected].

3. Right to erasure
a. Also known as the right to be forgotten – You have the right to request
erasure of your personal information if: a) it is no longer necessary for us to keep it for the purpose for which it is or were intended; or b) if you withdraw the consent previously given; and (in both cases) we have no other legal justification for keeping this information.
b. You must request such erasure in writing to [email protected].

4. Right to object ​
i. You have the right to object to our processing of your personal data for the purposes of
the performance of a task in the public interest; or for statistical purposes.
ii. You also have the right to object to the processing of your personal information for direct marketing purposes.
iii. Your objection must be made on grounds relating to your particular situation.
iv. Your objection must be made in writing to [email protected].
v. If these conditions are met, we will stop processing your personal information, unless we have
compelling legitimate grounds for the processing, which justify the continued processing; or unless the processing is necessary for the establishment, the exercise or defense of legal claims.

5. Right to log a complaint
If you believe that we have violated your data protection rights, we encourage you to lodge a formal grievance with our grievance procedure or with our authorities.

Destruction of your personal information
We will retain your personal information for a period of 12 months following your visit to the website, or for any other period specified in the Google Analytics terms and conditions.

Changes
We may update this privacy policy from time to time to reflect, for example, changes in our practices or for other operational, legal, or regulatory reasons. This policy was last updated on September 21, 2023.

How to contact us
If you have any questions or suggestions about our privacy policy, please do not hesitate to contact us at [email protected].

If you believe that we have not complied with this Privacy Policy or have not respected the confidentiality of your personal information, you may report this to the General Manager at the following address:

IVC
General Management
11 500 boul. Armand-Bombardier
Montreal, Quebec, H1E 2W9

or by e-mail at [email protected]
Telephone number: 1 866-643-0570

Please explain, in as much detail as possible, why you believe we have not complied with our Privacy Policy. We will evaluate your complaint promptly.